Gestionnaire administrative et financière au GeM (H/F) – Réf 1258

Centrale Nantes is a prestigious engineering school which awards degrees to engineers, Master’s students and PhD candidates upon completion of academic programmes based on the very latest developments in science and technology and on best management practices.

As a member of the Groupe des Écoles Centrales (Lille, Lyon, Marseille, Nantes and Paris), our school provides high-quality education for highly selective students.

A public institution under the supervision of the Ministry of Higher Education, Research and Innovation, Centrale Nantes has over 2,250 students, 500 staff members and 600 part-time staff.

Job description:

As part of a maternity leave cover arrangement, we are seeking an administrative and financial manager for the GeM laboratory. Reporting to the administrative department and under the supervision of the administrative manager, you will carry out a wide range of administrative and financial management tasks for the laboratory.

Your main responsibilities will be as follows:

Welcoming and providing information to staff and users of the facility;

• Processing and disseminating information to the team or the laboratory;

• Organising the filing and storage of administrative documents;

• Managing the business trips of team staff and external contributors (arranging transport and accommodation, reimbursing travel expenses);

• Managing the teams’ procurement (entering and submitting purchase orders, tracking orders, processing payments);

• Monitor research contracts for several UTRs, including the RAPMAN UTR: prepare proposals for signature and registration, and monitor the budgetary implementation of the team’s contracts in collaboration with the scientific leads and the laboratory’s administrative manager;

• Justify research contracts: prepare all documents to be submitted to the financial departments of the supervisory bodies, extract data from information systems, monitor deadlines, and populate dashboards;

• Organise, populate and update management-related databases

Cross-functional and ad hoc tasks for the laboratory as required:

• Participate in and contribute to team and laboratory events (conferences, meetings, etc.), and internal communications;

• Occasionally and partially stand in for other team administrators

Technical skills:

• Office software (Office suite): Excel, Thunderbird – proficient

• Day-to-day administrative tasks (orders, assignments, travel) – proficient

• Budgetary accounting – proficient

• Public sector accounting – basic knowledge

• Management software packages: Cocktail, Geslab, GFC Expenditure – basic knowledge

• English

Organisational skills:

• Prioritising tasks

• Prioritising and organising work according to deadlines, urgent matters and unforeseen circumstances

Adaptability skills:

• Quickly understanding administrative processes

• Learning and developing skills

• Continuous learning

• Problem-solving

Interpersonal and social skills:

• A welcoming manner

• Communication

• Teamwork

Required qualifications: With a qualification ranging from A-levels to a two-year post-A-level qualification in administrative and financial management, you have proven experience in this field, with a sound knowledge of accounting. Experience in higher education and research would be an advantage.

What we offer:

• 4-month fixed-term contract – open to contract staff and civil servants

• Category B – Research Technician

• Full-time role – based in Nantes

• Flexible working hours

• Adjustable working patterns (option to work a 4.5-day week)

• RTT + additional leave

• Occasional remote working

• Remote working allowance

• Free parking

• 75% transport reimbursement

• Sustainable mobility allowance (for cycling or car-sharing)

• Compulsory health insurance & optional personal protection insurance

Remuneration: in accordance with the State civil service pay scales

Position to be filled: December 2026

HR contact: Eloïse LEHOUX

Manager contact: Cannelle MERIAN

This advert refers to terms such as ‘candidate’, ‘engineer’, ‘manager’, etc. These titles are to be understood as gender-neutral and apply equally to women and men.

Centrale de Nantes is committed to equality and diversity. In line with our organisation’s CSR commitments, this vacancy is open to all.